Privacy Policy for The Event Verse Limited

Last Updated: 10 September 2024

The Event Verse Limited ("we," "us," "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you use our web application to provide accreditation information for events. This policy is in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. Information We Collect

We may collect and process the following personal data:

• Personal Identification Information: Name, email address, phone number, and any other details you provide during the accreditation process.
• Event Information: Details about the event for which accreditation is requested.
• Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our web app.
• Usage Data: Information about how you use our web app.

2. How We Use Your Information

We use the personal data we collect for the following purposes:

• To process and manage accreditation requests for events.
• To communicate with you about your accreditation request and any related updates.
• To improve our web app and ensure that content is presented in the most effective manner.
• To comply with legal and regulatory requirements.
• To provide you with support and to respond to your inquiries.

3. Legal Basis for Processing Your Data

Under the GDPR, we rely on the following legal grounds to process your personal data:

• Consent: By using our web app and providing your information, you consent to our processing of your personal data as described in this policy.
• Contractual Necessity: Processing your personal data is necessary for the performance of the contract for accreditation services that you enter into with us.
• Legal Obligation: We may need to process your data to comply with legal obligations.
• Legitimate Interests: We may process your personal data to pursue our legitimate interests, such as improving our services and providing a secure web app, provided that these interests are not overridden by your rights and interests.

4. Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. Once your personal data is no longer needed, we will securely delete or anonymize it.

5. Sharing Your Information

We do not sell, trade, or otherwise transfer your personal data to third parties without your consent, except as necessary to provide our services or comply with the law. We may share your information with:

• Service Providers: Third-party companies that provide services on our behalf, such as data storage, security, and analytics. These parties are contractually obligated to protect your data and use it only for the purposes we specify.
• Legal Compliance: If required by law or in response to legal requests, we may disclose your personal data to authorities or other parties.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, please note that no method of transmission over the internet or electronic storage is 100% secure.

7. Your Rights Under GDPR

Under the GDPR, you have the following rights concerning your personal data:

• Right to Access: You have the right to request access to the personal data we hold about you.
• Right to Rectification: You have the right to request correction of any inaccurate or incomplete personal data.
• Right to Erasure: You have the right to request the deletion of your personal data under certain circumstances.
• Right to Restrict Processing: You have the right to request the restriction of processing your personal data under certain conditions.
• Right to Data Portability: You have the right to request the transfer of your personal data to another data controller.
• Right to Object: You have the right to object to the processing of your personal data under certain circumstances.
• Right to Withdraw Consent: If we process your personal data based on your consent, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact us at [email protected].

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any changes will be posted on this page with an updated effective date.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

Email: [email protected]
Address: The Event Verse Limited, 3rd Floor Colwyn Chambers, 19 York Street, Manchester, England, M2 3BA

Company Registration Number: 15734295

We are committed to addressing and resolving any concerns you may have about our use of your personal data.

By using our web app, you agree to this Privacy Policy. Please review it periodically for any updates or changes.